WEDDING PLANNING FAQ

When do we meet our wedding planner?

At your initial consultation after booking. Your event planner will call you within two business days after booking for a phone conversation and to set up your initial consultation. 

Do we get to choose our wedding planner?

Yes. We have a number of talented event planners on staff. Select the planner that is right for you based on their bios and previous work, or ask your sales representative for assistance.

Do we have to use all Bellagala services if we book a Bellagala wedding planner?

No, our event planning services are a separate entity from the rest of our services. Bellagala event planners are knowledgeable, familiar and have worked with a variety of wedding vendors throughout the Twin Cities.

How much experience do your event planners have?

Each of our event planners comes to Bellagala with different experience. On average, our planners have three to five years in the wedding industry.​

Will my planner work alone or with assistants on my wedding day?

Your planner will be the go-to point person on your wedding day, but will likely bring at least one assistant with them the day of your wedding, possibly two in order to ensure that your day unfolds flawlessly.

How much involvement will my planner have?

As much or as little as you want them to have! Your planner’s level of involvement depends on the event planning package you reserve and your personal preferences. Some clients will have every detail planned out and are just looking for a planner to execute their vision, and some clients want to sit back and let their planner take care of everything for their wedding day – we work with clients at either end of the spectrum and anywhere in between, personalizing our service to your needs.

My venue already has a wedding coordinator. Why do I need a planner?

Your venue coordinator most likely has many clients and many upcoming events she is juggling simultaneously, possibly several per month. Most venue coordinators are unable to devote the time and attention necessary to the details of your wedding. The bottom line is that a wedding coordinator at a venue and a wedding planner are two completely different jobs. A coordinator is not a planner, and vice versa. A planner is completely focused on you and your wedding vision, and she is there solely to make sure that vision comes to life on your wedding day. The venue wedding coordinator is there to serve the venue. A wedding planner is there to serve you.


HOW IT WORKS

One to two days from booking date

Your planner will reach out to you to introduce herself and begin the planning process. (The level of involvement prior to your wedding is determined by the planning package you reserve. If you reserve a Sanity Saver package, you’ll be able to start coordinating with your planner right away!)

Before your wedding day

Based on the included services of the package you reserved, your planner will be available to assist you in whatever you may need. They will be available via phone and email to communicate with you and your vendors, and they’ll assist in developing your day-of timeline, floor plan, seating diagrams, banquet event order, table arrangements, transportation schedule, etc. Their main goal is to take the stress out of your planning process so you can focus on just being a radiant bride-to-be!

On your wedding day

Your planner will be present for you all day, beginning right away in the morning with overseeing the setup for your day and ending only when the last details have been taken care of at night and tear down is complete (or until those final details have been placed in capable hands). They will be responsible for fielding vendor questions, coordinating your timeline, taking care of any final payments or contracts, troubleshooting any unexpected changes, vendor returns, gift hand off, and any other details so you can truly be a guest at your own wedding!


WHAT'S INCLUDED

Wedding Planning packages: $1,495 - $4,995+

Each event planner on our team will cater their service to your specific needs. Day-of packages are perfect for the hands-on bride who really just wants to be able to sit back and watch her hard work come to fruition on her wedding day without having to play a double role as a bride and a coordinator. A worry-free month gives you the help of an expert to wrap up those details it’s hard to find time for, so you can spend the last weeks leading up to your wedding day feeling confident, rested, and relaxed. Our full service start-to-finish Sanity Saver packages are an excellent option for those who want a seasoned veteran planner in their corner every step of the way who will make sure your planning is seamlessly executed and your wedding day is one for the history books.

Day of Coordination

You planned it; let us ensure it all happens. By hiring our event planner, you can be sure that every detail you planned is executed, and you can be a guest at your own wedding. You choose your planner!


Package Includes: 

· Initial consultation plus phone and email contact

· Attend rehearsal

· Oversee and review ceremony and reception set to match client vision and plan

· Assistant to help lead planner oversee and coordinate vendor load in, set up, and tear down; be the go-to person for all parties involved

· Prepare detailed day-of timeline

· Confirmation prior to and coordination of vendors day of

· Field final vendor questions and troubleshoot unexpected changes day of

· Distribute final payments and gratuities

· Oversee tear down, vendor returns, and gift hand-off


For complete package details and additional options, contact your Bellagala representative.

Worry Free Month

Our Worry Free Month package allows you to have a stress-free wedding as well as the coordination of details leading up to your event. You choose your planner!


Package Includes: 

· All Day-Of Coordination content, plus:

· Attend final BEO (Banquet Event Order)

· Coordinate and oversee rehearsal

· Provide vendor recommendations

· Conduct site inspection and prepare diagram

· Coordinate transportation schedule

· Check in with bride morning of to ensure schedule is on track

· Pick up personal items to deliver to venue

· Pack up personal items and hand off to designated party

· Provide assistant at hotel to direct guests to transportation

· Coordinate breakfast, lunch or snack for bridal party

Sanity Saver

From start to finish, we will work with you every step of the way 

to create your ultimate wedding. You choose your planner!


Package Includes: 

· All Worry Free Month content, plus:

· Provide research for venue locations based on budget, style, location, dates, weather, and client priorities

· Assist with menu selection

· Act as a liaison between client and contracted vendors, as well as day of with guests, bridal party, and family

· Attend key vendor appointments

· Provide checklist of tasks and suggested deadlines (reminders of final payments and contract approval)

· Negotiate discounts of services when possible

· Oversee delivery and set up of tents, banquet tables, decor, etc.

· Coordinate guest accommodations and transportation details

· Coordinate design details (floral, decor)

· Offer etiquette, insurance/liability advice


For complete package details and additional options, contact your Bellagala representative. Events with split ceremony and reception venues will incur an additional fee to accommodate the additional logistics involved.